Convert Your Documents to a Digital, Searchable Database For an Affordable Price
preview:We understand the significant expense to complete an image project, thus we target our pricing similar to photocopying and provide attractive service plans. Our staff will prep, index and scan documents quickly and efficiently.
Through the use of high-volume scanners with customized feed options we are able to produce volumes in excess of 100,000 images daily for large projects.
Are the paper documents your company stores causing problems? Boxes or stacks of papers can take up valuable space in an office. It can also be a security nightmare if those documents contain personal or sensitive information.
Even if you have a reasonably organized method of storing all of this paperwork, it’s usually difficult to get to the right document when you need it.
Fortunately, there’s a convenient solution to this problem. At Direct Scanning, we offer document scanning and digitizing to companies that want to eliminate the stress, disorganization, and inefficiencies of paper document storage.
The Benefits of Document Scanning
There’s more to digital scanning than simply creating a document. Thanks to 300 DPI OCR formatting, we can create an index that makes your digitized documents searchable. No more manual file searches. In addition to that, digitizing comes with the following benefits:
Regain valuable office space taken up by paper files
Reduce clutter and improve organization
Improved data security
Secure document destruction
Affordable offsite storage available
All of our clients have been exceptionally happy with the service they’ve received from us. Digitizing documents eliminates clutter and adds efficiency to your organization.
Document Scanning Services for Every Industry
Direct Scanning offers document scanning, digitizing, secure storage, and destruction for businesses in a wide range of verticals. Our client list includes accountants, doctors, dentists, schools, government agencies, and health information organizations. We also serve lawyers.
Rest assured that we have the knowledge and experience required to properly handle documents with sensitive information. Our team is familiar with all applicable regulations and guidelines. Our processes have been refined, so they are more than adequate for any industry or document type.
Are you a design, architect, engineering, or construction company with an excess amount of blueprints and specifications on-site? If so, we can help you digitize and organize all of these valuable intellectual products.
We have the technology available to scan large format drawings so that you no longer have to maintain storage for these bulky items.
Medical Records Digitizing
We understand that companies in the healthcare space have additional concerns when it comes to customer privacy and adhering to regulations.
Over the past four years, we have worked with many healthcare providers and other clients who store a range of medical information and proprietary healthcare data. Each of our clients has been 100% satisfied with our handling of these documents, our delivery methods, and the benefits of having these records available digitally.
Beyond following industry regulations, we are committed to protecting the privacy of healthcare consumers as well as any other confidential information you entrust with us.
How File Digitization Service Works
Since we started this business more than four years ago, we have prioritized process improvement. Our goal has always been to find ways to tackle the challenge of document digitization in ways that our competition simply cannot.
The result of this hard work is our ability to process, scan, index, and deliver your documents to you quickly and securely.
Digital Documents Security and HIPAA
The nature of our business requires us to handle very sensitive information. Much of this is in the area of healthcare. Because of this, our processes are designed to make security a top priority and always comply with applicable HIPAA requirements.
To do this, we maintain strict policies relating to access and chain of custody. Direct Scanning works directly with every client. We don’t subcontract any processes at all. This includes pickup and delivery.
Our facilities are fully secured, and only authorized team members are ever allowed to access any documents. The chain of custody for all confidential or sensitive data is recorded accurately through every step.
The Indexing Conversation
When you first sign on as a client, we’ll work with you to understand the information you want digitized and how you’d like to be able to find your documents in the future. Based on these conversations, we’ll create an index with the search information you will use to find exactly what you need in your newly-created document database.
Once we know what you want, we’ll arrange to pick your documents up. When we do, we’ll double-check to ensure there are no changes.
We receive documents in a range of conditions. Some of our clients have had decades to accumulate documents. No worries, we can handle it all. We will take care of right-facing documents, remove staples, and get rid of paperclips. Our equipment and technicians can handle:
Our objective is to process every single item you provide to us.
The next step is document scanning. This is where your paper documents are scanned and converted to digital format. Remember that we aren’t simply photographing your items. We’re using an OCR scanner to make them machine-readable and searchable.
Delivery of Digital Documents
We have two primary options for delivery. Our team will produce a flash drive, hard drive, or AES. This will be delivered to you and given to an authorized employee or representative that you designate.
As an alternative, we can deliver your files electronically. If we do that, we use 256-bit encrypted, digital delivery.
Document Storage and Destruction
If you prefer to have your paper documents destroyed, we are happy to do this for you. After retaining your documents for 90 days, we will shred and dispose of them. This is done according to industry storage standards.
Do you want to keep your paper documents? We are happy to store them in our secure, climate-controlled facility. We charge a very reasonable monthly fee for this service.
Digital Scanning Pricing
Digitizing documents and related services is all we do. Because of this, we have had years to focus on making our processes efficient. Now, we can offer services that meet or exceed industry standards at very attractive prices. We currently charge $120 per standard banker’s box (15” x 12” x 10”). This includes:
Delivery of a physical drive or encrypted digital delivery
Secure cloud storage
We are also able to handle documents in other sizes. This includes items up to 12” x 24”.
Ask us about charges for pickup. This depends on volume and location. However, in most cases, this is included in standard pricing.
Are You Moving or Downsizing?
Many organizations are choosing to relocate, downsize, or even eliminate much of their brick-and-mortar space.
This is often done to reduce real estate costs and accommodate remote and hybrid work trends — which have been on the rise during the past year or so. As companies do this, they realize that an excess of paper documents is problematic.
If you find yourself in this position, let us assist you. We are happy to digitize and store your paper documents so that you may relocate to a smaller facility or otherwise reconfigure the nature of your business space.
Are You Concerned About Data Security and Your Liability?
Several of our clients have come to us because their IT security staff or an external auditing firm has warned them that their current data storage processes create an unacceptable risk.
Keep in mind that data security breaches don’t always involve computerized data. There can be devastating consequences when paper documents end up in the wrong hands or are simply lost.
When we scan and index your confidential documents, your risks are reduced significantly. Additionally, we can provide you with more efficient ways to search for information that may have previously been virtually unfindable.
Your Trusted Source for Document Scanning and Digitizing
At Direct Scanning, our business is entirely focused on your document management needs. We are proud of our established reputation and grateful for our loyal customers. Our team prioritizes customer experience, and we’ve worked hard to perfect our processes. Many of our clients become regular customers.
If you need help with document digitizing and scanning, let us know. We’re happy to provide you with a detailed quote or answer any questions you have about digitizing documents.